Records Directory

Available to the Public

Below is a list of the public documents most commonly requested from the Assessor's Office.  Click on any of the items for a more detailed description.   If you would like more information on how to order any of these documents please contact the Assessor's Freedom of Information Department.

AINQ

AINQ computer printouts contain the most current assessment information for any given Property Index Number. The first page of the printout contains a summary of assessment values for the current year and the two years prior. This page also contains information about the current exemptions on the parcel. The following pages contain a detailed listing of all improvements on the parcel and their individual values. It is important to note that current year assessment information for a given town is not displayed on the computer until assessment notices for that town have been mailed.

When ordering an AINQ printout, it is imperative the requestor indicate if they want AINQ assessment summary (page 1 only) or all AINQ pages which include assessment summary and detail information. (Note: Residential properties will also include property characteristic data.) Orders should include the Property Index Number(s) (in numerical order if possible), volume and township.

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

ASIQ

ASIQ printouts show the yearly summarized history of a parcel from this file, the following information is available:

• Summarized assessment history of a given parcel.
• Detailed history of a given parcel including a description of property characteristics.
• Any permits issued for a given parcel.
• Any Senior Citizen Application for a given parcel.
• Any Homeowner Application for a given parcel.
• Any Certificates of Error issued to a given parcel.
• Orders for ASIQ printouts must include the Property Index Number(s) (in numerical order if possible), volume and township.

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

Face Sheets

Face Sheets are a one page printout of detailed land and improvement assessed values for a given year. Face Sheets are available that show the Assessor and the Board of Review values. Face Sheets are not available for the current year until First Pass Assessment Notices have been mailed for that town. Orders must include the Property Index Number(s) (listed in numerical order if possible), the tax year, and the type of Face Sheet desired (Assessor or Board of Appeals). The following are examples of property record card Face Sheets. Page 17A is the Assessor's Face Sheet and page 17B is the Board of Appeals Face Sheet. To distinguish the difference, see the "code" field at the top of the Face Sheet. The Assessors Face Sheet will contain the tax code number. The Board of Appeals Face Sheet will be blank or contain the Board of Appeals complaint number.

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

Face Sheets are available for prior years.

4901 Forms

4901 & 4904/4905 Forms are a record of the most recent field inspection results of a given property. They contain the most recent data on the improvements listed on the parcel. 4901 forms are available for some residential properties and 4904/4905 forms are available for most commercial/industrial records. Orders for these forms should include Property Index Number(s) (in numerical order if possible), volume, and township.

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

However, copies of 4901 and 4904/4905 forms are available for prior years.

4904/4905 Forms

4901 & 4904/4905 Forms are a record of the most recent field inspection results of a given property. They contain the most recent data on the improvements listed on the parcel. 4901 forms are available for some residential properties and 4904/4905 forms are available for most commercial/industrial records. Orders for these forms should include Property Index Number(s) (in numerical order if possible), volume, and township.

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

However, copies of 4901 and 4904/4905 forms are available for prior years.

*The Property Record Card

The Property Record Card contains all relevant assessment data for a given property going back numerous years. This information can include copies of the following:

• Permits
• Field Sketches
• Legal Descriptions/Buff Card
• Prior Years' Face Sheets
• Board of Appeals Change or No Change

The PRC's for residential regression class properties are stored at the warehouse and the only current information contained on them is the legal description. For current residential data see AINQ printouts, and for historical residential data see ASIQ printouts. Orders for PRC's should include Property Index Number(s) (listed in numerical order if possible), volume and township. The Property Record Cards are available for all types of property.

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

ASAL Sale Printouts

ASAL Sale Printouts contain recent sales information on a given property within a neighborhood. These printouts are available for sales over the last few years. Orders should include the Property Index Number(s) (listed in numerical order if possible), township, property class and neighborhood code.

Appeal Dockets

Appeal Dockets contain all taxpayer submitted documentation as well as a copy of the final valuation result. Current assessment year dockets are not available for a township until the assessment for that township is Certified by the Assessor's Office. Assessed Valuation Appeals from prior years are available for inspection or copying. The order form should indicate the assessment year, the Property Index Number, and the Appeal number if possible. Note: These appeals must be extracted from storage, and thus orders may take longer to process.

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

Division Petition Document

The Division Petition is the formal request for the division or consolidation of a parcel(s). It contains the original Property Index Number(s), the original and proposed legal descriptions, and the names of the individuals filing for the division. Orders should include either the old or the new Property Index Number, the township, the year of the division, and the division number (if possible).

Division Worksheet

The Division Worksheet is a copy of the written division. Divisions either consolidate two or more Property Index Numbers or split an existing parcel into more than one Property Index Number. Divisions also create condominiums or subdivisions. This document indicates new and void Property Index Numbers and provides legal descriptions of the new and void Property Index Numbers. Orders should include either the old or the new Property Index Number, the township, the year of the division, and the division number. This information is available from the Division Department.

*Permits

Permits are a record of any additional improvement on a given parcel. They are available in two different forms. A record of the permit may be immediately accessed through a one page computer printout of the permit (See Asiq Printouts), its value, and the inspection results. Also available is a copy of the actual permit taken from the Property Record Card. However, it should be noted that this process takes more time than the computer printout. The order form should indicate the Property Index Number(s) (listed in numerical order if possible), the year of the permit, and the format desired (printout or copy of the original).

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

Homeowner and Senior Exemption Applications

Assessment Notices - Mailings from the Assessor's Office that notify a taxpayer of any increase in assessment.
Assessment notices are mailings from the Assessor's Office that notify a taxpayer of any change in assessment. They are mailed whenever a change in assessment occurs on a given property. Orders should include the Property Index Number(s) (listed in numerical order if possible), the Pass (First or Second), and the tax year for which the notice is required.

Note: If this is a Unique Letter Property the record may be unavailable, if the town in which the property is located has not yet been certified by the Assessor.

Unique Letter Properties are certain properties in which a letter request for pre-valuation information and documentation is substituted for the initial Notice of Proposed Assessed Valuation. The property owner is given an opportunity to file an appeal with the requested documentation helping to initiate a property's estimate of market value.

*Assessor's Assessment Roll (A-Roll) Fiche - A list on microfiche of the Certified Final Assessments from the Assessor for a given tax year.
Assessor's Assessment Roll (A-Roll) Fiche is a list on microfilm of the Certified Final Assessments from the Assessor for a given tax year. Orders should include Property Index Number(s) (listed in numerical order if possible) and the tax year.

*Board of Appeals Assessment Roll (A-Roll) Fiche - A list on microfiche of the Certified Final Assessments from the Board of Appeals for a given tax year.
Board of Appeals Assessment Roll (A-Roll) Fiche is a list on microfilm of the Certified Final Assessments from the Board of Appeals for a given tax year. Orders should include Property Index Number(s) and the tax year.

* This information is immediately available on ASIQ printouts.